For nonprofits
Membership management software for nonprofits.
FullRoster keeps a nonprofit's members, dues, donations, events and email on one record for every person, renews memberships automatically and sends QuickBooks entries that match your bank. It's free for up to 1,000 active members, your whole board can have access at no cost, and we move your data over for you.
Updated
What membership software does for a nonprofit
Membership management software is the system a membership nonprofit runs on: who the members are, what they owe and when they renew, the money that comes in from dues, events and gifts, and how you stay in touch with them. Without it, that work is split across a spreadsheet, a payment form, an email tool and a donation page, and someone reconciles them by hand.
$0
a month for up to 1,000 active members, with every feature included
One
ledger for dues, tickets, course fees and donations
Unlimited
admin users for staff, board members and volunteers
Free
data migration from a spreadsheet or your current system
What FullRoster does for nonprofits
Dues and donations in one ledger
Members renew, buy tickets and give in the same place, and every payment lands in one list your treasurer can follow: due, overdue, paid or refunded. Checks and cash you record sit right next to card payments.
- A donate page, plus a gift line at renewal and event checkout
- Receipts worded for your tax status, sent right away
- An optional checkbox so payers can cover the card fee
Renewals that run themselves
Members who pay by card renew automatically. Reminders go out before each renewal, a failed card is retried for about ten days, and a grace period keeps people active before anyone lapses.
- Members choose auto-renew, an invoice, or not renewing
- Win-back emails for lapsed members
- Approval-required levels, with the card held until you approve
One record for every supporter
A member's dues, gifts, event registrations, emails and course credits sit on one timeline. People who register for an event or donate become contacts automatically, and contacts never count toward your price.
- Contact, prospect and member stages
- Unlimited custom fields that become filters and columns
- Saved views like Lapsed or Prospects, ready to email
QuickBooks entries ready for your 990
Each payout that lands in your bank becomes one QuickBooks Online entry that explains that exact deposit, split into dues, events, donations and education, with card fees recorded as an expense.
- Matches the bank deposit to the penny
- Optional QuickBooks classes for year-end reporting
- Payment-by-payment detail stays in FullRoster, ready to export
Your board and committees, organized
Keep the board, committees and interest groups in FullRoster with their roles and terms, and give each its own documents. Every volunteer who helps run things gets their own admin sign-in, at no cost.
- Titles like President or Treasurer, with term dates
- Reminders before terms end, and leadership history kept
- Board-only documents and hidden events for meetings
Events, newsletters and a member portal
Run events with member pricing and phone check-in, send newsletters the AI assistant drafts from a short description, and give members one portal on your own domain where they renew, register and find documents.
- A donation ask at event checkout
- Unlimited email, sent from your own domain
- Members sign in with a one-time link, no passwords
What to look for in nonprofit membership software
These are the questions that separate one product from the next for a membership nonprofit, and how FullRoster answers each.
Does it keep dues and donations together?
Many nonprofits run memberships in one tool and donations in another, then reconcile the two by hand at year end.
FullRoster: Dues, tickets, course fees and donations are rows in one ledger, on each person’s record and in QuickBooks.
What does the price count?
Some products charge by every contact in the database, so donors, event guests and lapsed members push you onto a bigger plan.
FullRoster: Only active members count. Donors who aren’t members, prospects, lapsed members, event guests and admins are free and unlimited.
Can a volunteer board run it?
Admin seats are often limited or sold separately, and turnover means new volunteers every year.
FullRoster: Unlimited admin users on every plan, password-free sign-in, and leadership history that stays when people rotate off.
Will it make year-end easier?
Board reports and the 990 usually mean exporting spreadsheets from several systems and matching them to the bank.
FullRoster: One QuickBooks entry per deposit, optional classes for year-end reporting, and a board dashboard built in.
What do payments really cost?
A platform fee on top of card processing, or a surcharge for using your own processor, adds up across a year of renewals.
FullRoster: One all-in card rate: 4.5% + 30¢ on Free, 3.5% + 30¢ on Standard. Checks and cash you record carry no fee.
Who moves the data?
Migration is often a paid project, or left to you with an import tool and a help article.
FullRoster: We move your members, families, levels, lapsed members and renewal dates for free, on every plan.
What it costs
FullRoster is free for nonprofits with up to 1,000 active members, with every feature and no time limit. Standard adds unlimited AI and support from our team and lowers the card rate, from $199 a month, or $159 a month billed yearly. On either plan, the card rate is the only charge on a payment.
| Payment | Free, 4.5% + 30¢ | Standard, 3.5% + 30¢ |
|---|---|---|
| A $100 membership renewal | $4.80 | $3.80 |
| A $50 donation | $2.55 | $2.05 |
| A $25 event ticket | $1.43 | $1.18 |
Payers can choose to cover the fee at checkout. Checks and cash you record carry no fee. Full prices are on the pricing page, and the Free plan is explained in Free association management software.
Common questions
- Is there free membership management software for nonprofits?
- Yes. FullRoster is free for nonprofits with up to 1,000 active members, with every feature included and no time limit. It is paid for through the card rate of 4.5% + 30¢ on online payments; checks and cash you record carry no fee.
- Can FullRoster take donations as well as dues?
- Yes. There is a donate page, plus a donation ask at renewal and at event checkout. Gifts land in the same ledger as dues, on the donor’s record and in QuickBooks, with receipts worded for your tax status.
- Do donors who aren’t members count toward the price?
- No. Only active members count, meaning members in good standing or in their grace period. Donors, prospects, event guests, lapsed members and admins are free and unlimited.
- Does it work with QuickBooks for nonprofits?
- FullRoster syncs with QuickBooks Online. Each payout becomes one entry split into dues, events, donations and education, with card fees as an expense, and you can tag income with QuickBooks classes for year-end reporting.
- Is there a version of QuickBooks for nonprofits?
- QuickBooks Online can be set up for a nonprofit organization, which changes some report names, such as a Statement of Activity in place of a profit and loss. Nonprofits can often buy it at a discount through TechSoup.
- What is the best membership database software for nonprofits?
- One that keeps members and donors on the same record, renews dues automatically, sends clean entries to your accounting system and lets your board in without per-seat fees. FullRoster does all of that and is free for up to 1,000 active members.
- How do we build membership in a nonprofit?
- Make joining easy from any phone, ask at every event and donation, give members something they can see every year, and work just as hard on renewals as on recruiting, since a member you keep is one you don’t have to find again.
- Can our whole board have access?
- Yes. Admin users are unlimited on every plan and never count toward the price. Board and committee roles, terms and documents live in FullRoster too.
- We use a spreadsheet today. How hard is it to switch?
- Send us the spreadsheet and we do the moving for free. A typical move takes a few weeks from your export to launch, and nothing goes live until you have checked it.
- What if we need something FullRoster doesn’t do?
- Our team builds it into your FullRoster at a fixed price and maintains it, from pledges paid over the year to a separate set of books for your foundation.
Switching to FullRoster
Send us an export from your current system, or the spreadsheet you keep. We set up your levels and bring over your members, families, lapsed members and renewal dates, and nothing goes live until you have checked it. A typical move takes a few weeks. More detail is in Switching to FullRoster.
More: How much to charge for membership · Member retention strategies · Do you need a board portal? · Event registration software for nonprofits
About FullRoster. FullRoster is association management software that's free for up to 1,000 active members. Members, dues, events, email, courses and payments in one place, and we move your data over for you. See how it works →
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