Pricing guide · checked October 29, 2026
Wild Apricot pricing, explained.
Wild Apricot costs $66 to $992 a month, and the price depends on how many contacts are in your database, not how many members you have. Here is what each plan costs today, what counts as a contact, what payments cost on top, and what one association would pay in a year.
Updated
What each plan costs
Every Wild Apricot plan has the same features. The only difference is how many contacts you can keep. Paying a year ahead takes 10% off and paying two years ahead takes 15% off.
| Contacts | Per month, billed monthly | Per month, 1-year prepay | Per month, 2-year prepay |
|---|---|---|---|
| Up to 100 | $66.00 | $59.40 | $56.10 |
| Up to 250 | $82.00 | $73.80 | $69.70 |
| Up to 500 | $154.00 | $138.60 | $130.90 |
| Up to 2,000 | $265.00 | $238.50 | $225.25 |
| Up to 5,000 | $485.00 | $436.50 | $412.25 |
| Up to 15,000 | $584.00 | $525.60 | $496.40 |
| Up to 50,000 | $992.00 | $892.80 | $843.20 |
Prices in US dollars from wildapricot.com, checked October 29, 2026. Canadian organizations also pay GST or HST.
What counts as a contact
A contact is any person in your Wild Apricot database. That includes current members, but also lapsed members, people who registered for an event, donors and newsletter subscribers. All of them count toward your plan's limit.
The one way to keep someone without counting them is to archive them. Archived contacts don't count toward the limit, but they also stop receiving your emails, so archiving last year's lapsed members means you can't invite them back by email.
This is why a small association often pays for a much bigger plan than its member count suggests. A group with 400 members and a few years of event guests and lapsed members can have 1,500 contacts, which puts it on the 2,000-contact plan.
What payments cost on top
Wild Apricot charges no per-transaction fee of its own. Card payments go through Personify Payments, which charges 2.99% + 30¢ per Visa, Mastercard or Discover payment and 3.5% + 30¢ per American Express payment.
If your association is in the US or Canada and you would rather use your own Stripe, PayPal or Authorize.Net account, Wild Apricot adds a Payment System Servicing Fee equal to 20% of your plan price. On the 2,000-contact plan billed monthly, that is $53.00 more a month.
A worked example
Take an association with 400 active members and 1,500 contacts in total. Over a year it collects $60,000 in dues and event fees through 600 card payments. Here is what it would pay for the software and the card fees together.
| Option | Plan | Card fees | Total for the year |
|---|---|---|---|
| Wild Apricot, 2,000 contacts, 1-year prepay | $2,862 | $1,974 | $4,836 |
| FullRoster Free | $0 | $2,880 | $2,880 |
| FullRoster Standard, billed yearly | $1,908 | $2,280 | $4,188 |
Card fees assume Visa, Mastercard and Discover payments at each product's standard rate. Using your own Stripe account with Wild Apricot would add $572 a year to its plan.
FullRoster charges by active members, meaning people in good standing or in their grace period. Lapsed members, event guests, prospects and subscribers are free and unlimited, so this association fits the Free plan. Its card rate is higher than Wild Apricot's, and members can choose to cover the fee at checkout. FullRoster Free would still cost less than Wild Apricot for this association unless it took more than about $190,000 a year in card payments. The full comparison is in FullRoster vs Wild Apricot.
Common questions
- Does Wild Apricot have a free plan?
- No. It has a 60-day free trial with no card required. The cheapest plan is $66 a month for up to 100 contacts.
- Do lapsed members count toward the contact limit?
- Yes. Every contact in the database counts unless you archive it, including lapsed members, event guests and newsletter subscribers. Archived contacts stop receiving emails.
- Does Wild Apricot take a cut of each payment?
- Wild Apricot itself charges no per-transaction fee. Its payment processor, Personify Payments, charges 2.99% + 30¢ per card payment (3.5% + 30¢ for American Express).
- What does it cost to use Stripe or PayPal with Wild Apricot?
- In the US and Canada, connecting your own Stripe, PayPal or Authorize.Net account adds a Payment System Servicing Fee equal to 20% of your plan price.
Sources, all checked October 29, 2026: Wild Apricot pricing, Billing and refund policy, Personify Payments, Archiving and deleting contacts.
About FullRoster. FullRoster is association management software that's free for up to 1,000 active members. Members, dues, events, email, courses and payments in one place, and we move your data over for you. See how it works →
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