Wild Apricot alternative
The modern Wild Apricot alternative.
FullRoster puts every member's dues, events, emails, courses and payments on one record, answers questions about your members in plain English, drafts your newsletters and keeps QuickBooks matched to your bank. It charges only for active members, it's free for up to 1,000 of them, and we move your data over for you.
Updated
Why do associations switch from Wild Apricot?
One
record for every person, with their dues, events, emails, credits and payments
$0
for up to 1,000 active members, with every feature included
Unlimited
contacts at no cost, so you never archive anyone to save money
Free
data migration from Wild Apricot, done for you
What does FullRoster do?
One record for every person
Every member's dues, events, emails, course credits and payments sit on one timeline your whole team can see. People who register for an event or donate become contacts automatically, and contacts never count toward your price.
- A timeline of everything each person has done
- Unlimited custom fields that become filters and columns
- Saved views like Lapsed or Prospects, ready to email
Ask anything about your members
Type a question the way you would ask a colleague, like which lapsed members came to three or more events, and get the answer from your own data as a list you can act on.
- Ask from any screen, in plain English
- Save any answer as a report you can run again next month
- Board reports and a dashboard built in from day one
Newsletters drafted for you
Describe what's happening and FullRoster drafts the newsletter in your voice, with your upcoming events and a Register button. Send it to any level, section or group, from your own domain.
- A block editor that works in every inbox, no HTML needed
- Welcome, renewal and win-back series ready to go
- Opens and clicks logged on each person’s record
Renewals that run themselves
Members who pay by card renew automatically, with reminders before each renewal, retries for failed cards and a grace period before anyone lapses.
- Members choose auto-renew, an invoice, or not renewing
- Sections and extras on one invoice, prorated mid-year
- Applications approved before anyone is charged
QuickBooks entries that match your bank
Each payout that lands in your bank becomes one QuickBooks Online entry that explains that exact deposit, split by dues, events, donations and education, fees included.
- Matches the bank deposit to the penny
- Account mapping set up once, with suggested defaults
- Optional QuickBooks classes for year-end reporting
Events with member pricing and phone check-in
Members see their price when they sign in, with no promo codes to type. Check people in by scanning the QR code in their confirmation, and CE credits post at check-in.
- An event page drafted from one sentence
- Cancellations and refunds handled for you
- Confirmation, reminder and thank-you emails by default
Courses and CE credits
Sell courses built from the YouTube, Vimeo or Zoom recordings you already have, add a quiz with a pass mark, and issue credits and certificates automatically.
- Credits from events and courses on every record
- A PDF certificate for every credit
- Member and non-member prices
A portal members sign into without a password
Members renew, register, take courses and find documents in one portal on your own domain, signing in with a one-time link or with Google.
- Members manage their own membership and card
- Registrations with tickets and QR codes
- Members-only resources by section or for the board
And when you need something different, we build it in.
Chapters with their own dues, a credential registry, a conference with tracks, a link to another system. Our team builds it into your FullRoster at a fixed price and maintains it, so you never outgrow the product. How custom features work →
Pay for members, not contacts
Wild Apricot prices by contacts, so an association pays for its lapsed members, event guests and newsletter subscribers too, or archives them and stops emailing them. FullRoster prices by active members only and is free up to 1,000. Here is a year of software at different sizes.
| Association size | Wild Apricot, 1-year prepay | FullRoster, billed yearly | You save each year |
|---|---|---|---|
| 150 members, 500 contacts | $1,663 | $0Free | $1,663 |
| 400 members, 1,500 contacts | $2,862 | $0Free | $2,862 |
| 900 members, 2,000 contacts | $2,862 | $0Free | $2,862 |
| 1,500 members, 4,000 contacts | $5,238 | $3,828Standard | $1,410 |
| 2,500 members, 5,000 contacts | $5,238 | $3,828Standard | $1,410 |
Subscription prices only; card processing is charged separately on both. Wild Apricot prices from wildapricot.com, checked October 29, 2026. The full breakdown is in Wild Apricot pricing, explained.
How does Wild Apricot compare with FullRoster?
| Wild Apricot | FullRoster | |
|---|---|---|
| What you pay for | Every contact in the database, including lapsed members, event guests and subscribers | Active members only. Contacts, prospects, lapsed members, event guests and admins are free and unlimited |
| Free option | A 60-day trial | A Free plan for up to 1,000 active members, with every feature and no time limit |
| Lapsed members | Count toward your plan unless archived, and archived contacts don't receive email | Free to keep, and you can keep emailing them to win them back |
| Paying a year ahead | 10% off | 20% off |
| Using your own Stripe or PayPal | A 20% fee on top of the plan price in the US and Canada | No surcharge: payments are built in at one all-in rate |
Wild Apricot figures checked October 29, 2026: Wild Apricot pricing, Billing and refund policy, Personify Payments, Archiving and deleting contacts.
When might Wild Apricot be the better pick?
If a long track record matters most to you, Wild Apricot has been around for many years and has a large community of users who share tips with each other. FullRoster is newer. In exchange, you pay only for active members, every feature is on every plan, and our team builds in anything specific to how you work.
How do you switch from Wild Apricot to FullRoster?
We do the moving, at no cost, and a typical move takes a few weeks from your export to launch.
- Export from Wild Apricot. Download your contacts and memberships as a spreadsheet and send it to us.
- We bring it over. We set up your levels and bring over your members, families, company memberships, lapsed members and renewal dates.
- You check it. Nothing goes live until you've looked through it and said it's right.
- You launch. Tell members about the change in your own words, with an announcement you preview and edit first.
More detail is in Switching to FullRoster.
Still comparing? The best association management software puts eleven products side by side, and you can also see how FullRoster compares with MemberClicks and Join It.
Built for every kind of association
FullRoster is shaped around how each kind of organization actually runs, from a local club to a national association with chapters.
Common questions
- Is Wild Apricot free?
- No. Wild Apricot has a 60-day free trial, then plans from $66 a month for up to 100 contacts. FullRoster has a Free plan with no time limit for up to 1,000 active members, with every feature.
- Is Wild Apricot legit?
- Yes. Wild Apricot is a long-established membership software product owned by Personify, which is now part of Momentive Software. Whether it is the right fit depends mostly on how many contacts you keep, since that is what it charges for.
- What is a good alternative to Wild Apricot?
- FullRoster, if you want to pay for active members rather than every contact: it is free for up to 1,000 active members with every feature, lapsed members and contacts are free, and we move your data from Wild Apricot at no cost.
- Why switch from Wild Apricot to FullRoster?
- For a more modern product: one record for every person, an AI assistant that answers questions from your own data, newsletters drafted for you, renewals that run themselves and QuickBooks entries that match your bank. And you pay only for active members, with a Free plan for up to 1,000.
- Is FullRoster cheaper than Wild Apricot?
- In most cases, yes. FullRoster is free for up to 1,000 active members, and above that it charges only for active members, never for contacts.
- How long does switching take?
- A typical move takes a few weeks from your export to launch, and we do the moving. Most of that time is you checking the data and getting ready to tell members.
- Can we keep our lapsed members?
- Yes. Lapsed members don't count toward your plan, so you can bring them all over and keep emailing them, without archiving anyone.
- Do members need to set up new passwords?
- No. Members sign in with a one-time link sent to their email, or with Google, so there are no passwords to create or reset.
- Does FullRoster handle family and company memberships?
- Yes. A household or firm gets one membership, one invoice and one renewal, while every person in it keeps their own sign-in, record and member pricing.
- What if we need something FullRoster doesn't do?
- Our team builds it into your FullRoster at a fixed price and maintains it, from chapter dues splits to a credential registry.
About FullRoster. FullRoster is association management software that's free for up to 1,000 active members. Members, dues, events, email, courses and payments in one place, and we move your data over for you. See how it works →
More guides
All guides →Switch from Wild Apricot. We'll move your data for free.
Book a demo and we'll show you FullRoster and plan your move. It's free for up to 1,000 active members.